Accounts Receivable/Payroll Assistant

Company Overview

Meyer, Meyer, LaCroix & Hixson is an established engineering firm with approximately 67 employees and offices in Alexandria and Ruston, Louisiana. We provide comprehensive engineering services to public and private clients across a wide spectrum of civil engineering and land surveying projects — including industrial facilities, water and wastewater infrastructure, roadways, aviation, structural engineering, drainage, and oil and gas exploration, and pipelines. We value teamwork, integrity, and a positive work environment, and we’re looking for a detail-oriented Accounts Receivable/Payroll Assistant to support our growing team.

Position Overview

We are looking for a motivated, detail-oriented Accounts Receivable/Payroll Assistant to join our accounting team. This role supports day-to-day AR and payroll operations, ensuring accuracy, timeliness, and confidentiality across all financial processes. The ideal candidate is a self-starter who thrives in a fast-paced environment and takes ownership of their work with minimal oversight.

Key Responsibilities

• Process and manage accounts receivable, including invoicing, payment application, and account reconciliation.
• Monitor aging reports and follow up on outstanding client balances in a professional, timely manner.
• Process bi-weekly/semi-monthly payroll, including timesheet review, deductions, garnishments, and multi-state tax compliance where applicable.
• Maintain accurate payroll records and ensure compliance with federal, state, and local wage and hour regulations.
• Support month-end and year-end close processes, including AR and payroll-related reconciliations and reporting.
• Assist with W-2, 1099, and other payroll tax filings and reporting requirements.
• Maintain strict confidentiality of employee and client financial information at all times.
• Utilize Deltek Vantagepoint (or similar ERP/project accounting system) for billing, project cost tracking, and payroll functions.
• Collaborate with project managers and leadership to resolve billing discrepancies and support accurate project accounting.
• Assist with internal audits and support the finance team with ad hoc reporting and process improvement initiatives.
• Maintain organized, audit-ready documentation in accordance with company recordkeeping policies.

Qualifications

• Associate’s degree in Accounting, Business Management, or related field; or, in lieu of a degree, a minimum of 5 years of directly relevant AR/payroll experience.
• Experience with Deltek Vantagepoint or a similar project-based accounting/ERP system strongly preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word), with strong Excel skills for reconciliations and reporting.
• Working knowledge of current payroll compliance requirements, including federal and Louisiana state wage/tax regulations.
• Strong attention to detail and accuracy, particularly when handling sensitive financial and personnel data.
• Excellent organizational and time management skills, with the ability to manage multiple deadlines simultaneously.
• Self-starter who works well independently and demonstrates sound judgment.
• High level of professionalism and discretion; ability to maintain strict confidentiality.
• Strong written and verbal communication skills.
• Prior experience in a professional services, engineering, or construction-related environment is a plus.

Benefits

• Competitive salary based on qualifications and experience.
• Comprehensive health, dental, and vision insurance.
• Retirement plan, Employee Stock Ownership Plan (ESOP), and 401(k).
• Paid time off and holidays.
• Continuing education and professional development support.
• Supportive, team-oriented work environment.

Application Process

To apply, please submit your resume and cover letter to [email protected] with the subject line “AR/Payroll Assistant Application – [Your Name].” Applications will be reviewed on a rolling basis until the position is filled.

Position Details

• Job Type: Full-time
• Schedule: 7:30 a.m. to 5:00 p.m. Monday through Thursday; 8:00 a.m. to 12:00 p.m. Friday
• Location: Alexandria, LA
• Work Location: In person

Meyer, Meyer, LaCroix and Hixson is an Equal Opportunity Employer.